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Right to Information

RTI ACT - 2005

INFORMATION REQUIRED UNDER SECTION 4(1)(B) OF THE RTI ACT, 2005

(i)

 

The particulars of its organization,
functions and duties;

Sushma Swaraj Institute of Foreign Service (SSIFS) was established in 1986 by the Ministry of External Affairs, Government of India, primarily to cater to the professional training needs of the Indian Foreign Service (IFS) officers inducted via UPSC every year. Over the years, SSIFS diversified its activities to include Mid-Career Training Programmes at various levels, training programme for First Time Heads of Mission, training programme for Commercial Representatives posted in Indian Missions abroad, training programme for Defense Attaches posted to join our Embassies around the world, orientation courses for deputationists and members of other Civil Services, courses of relevance to non-Representational Grade officials of the Ministry as also courses for foreign diplomats as a way to build bridges of friendship and cooperation with countries around the world. Sushma Swaraj Institute of Foreign Service is headed by the Dean (SSIFS)

SSIFS has the following sections:

  • IFS Officer Trainees & Representational Grade Officers Training Section (OT and RG section)
  • Foreigners Training and Non-Representational Grade officers Training Section (FT and NRG section)
  • Administration and Establishment Section

 

Each section is headed by a Joint Secretary (JS) rank officer.

(ii)

 

The powers and duties of its officers and employees;Dean (SSIFS) has delegated financial powers upto Rs. 2,50,000/- only

 

Deployment of staff in SSIFS and their current work allocation  ANNEXURE I

(iii)

 

The procedure followed in the decision
making process, including channels
of supervision and accountability;
Officers of different sections initiate and take follow up action, with the help of staff posted under them in accordance with departmental instructions which prescribe the level of final disposal and channel of submission for each category of cases.

Decisions are taken under the instruction and supervision of the Dean.

Final decision making authority in the SSIFS is the Dean.

(iv)

 

The norms set by it for the discharge of
its functions;
Norms are set under the instruction and supervision of the
Dean.
(v)

 

The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;SSIFS utilizes relevant rules, regulations, and orders of the Government of India, such as Civil Service Conduct Rules, Central Civil Service Leave Travel Concession Rules, Central Service Leave Rules, Civil Service Pension Rules, Provident Fund Rules, General Financial Rules, Fundamental and Supplementary Rules etc. These rules are in the public domain as printed, priced publications.
(vi)

 

A statement of the categories of documents that are held by it or under its control;Classified documents and Unclassified documents/files including  MoUs.

All Section maintain files and documents related to their respective areas of work.

(vii)

 

The particulars of any arrangement that exists for consultation with, or representation by, the members of the
public in relation to the formulation of its policy or implementation thereof

N.A

(viii)

 

A statement of the boards, councils,
committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are
accessible for public
Local Purchase Committees are formed for procurement of goods & services of values between Rs.25,000/- and Rs. 2,50,000/-

Tender Evaluation Committee are formed for each tender for evaluation of technical and financial bids for procurement of goods & services above Rs. 2,50,000/-

Further, SSIFS has also constituted Travels Committee to identify lowest bid for hiring of vehicles for various training at SSIFS.

These Committees are constituted with Dean (SSIFS)’s approval. Members of the various committees include JS(SSIFS), DS(SSIFS), SO(SSIFS-Admin), SO(SSIFS-FT/NRG), PS to Dean, PPS to Dean and representatives from other divisions of MEA, depending on the subject of the tender.

(ix)

 

A directory of its officers and employees;A directory is given at Annexure-II.
(x)

 

The monthly remuneration received by each of its officers and employees, including the system of compensation
as provided in its regulations;
A statement of monthly remuneration is at Annexure-III.
(xi)

 

The budget allocated to each of its agency, indicating the particulars of all
plans, proposed expenditures and reports on disbursements made;
The Budget figures for the current financial year are given in the statement at Annexure-IV.
(xii)

 

The manner of execution of subsidy
programmes, including the amounts
allocated and the details of beneficiaries of such programmes;
SSIFS does not have any subsidy programme.
(xiii)

 

Particulars of recipients of concessions,
permits or authorizations granted by it;
No concessions/permits are granted by SSIFS.
(xiv)

 

Details in respect of the information,
available to or held by it, reduced in an electronic form;
www.meafsi.gov.in External website that opens in a new window
(xv)

 

The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;Available at the website : www.meafsi.gov.in External website that opens in a new window . SSIFS has no reading room or library for public use.

 

(xvi)

 

The names, designations and other
particulars of the Public Information Officers;
Central Public Information Officer (CPIO)
Sh. Bimal Saigal
Consultant (SSIFS-Admin)
Room no. 105
Tel: +11-26181246
E-Mail: consultant.adminmea.gov.in

 

First Appellate Authority:
Ms. Nilakshi Saha Sinha,
Joint Secretary
Room No. 108
Telephone No 26181272
Fax No: 26181238
email id : js.ssifsmea.gov.in

(xvii)

 

Programmes to advance understanding of RTI
  • Two Special Workshops on online RTI were organised for the officials of the Ministry on 09 July 2019 and 21 August 2019 at Jawaharlal Nehru Bhawan and Sushma Swaraj Institute of Foreign Service (SSIFS) respectively.
  • Lectures on RTI are also included in Induction Training for newly recruited ASOs and in Promotion related Training for SOs, PSs, ASOs, PAs, SSAs, JSAs, Stenographers and MTSs.
 
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